How to add new inventory into your inventory management software
Adding inventory is easy with Kn{owl}edge. Here are the easy steps to follow to add newly purchased inventory into the system.
- From the menu, under the Inventory section, click on "Add Inventory"
- If you have previously had this type of item ("SKU") in your inventory before you can select it by either:
- Scan the UPC barcode into the "SKU" field (if the item has a UPC barcode), or
- Search for and select the name of the SKU in the "Name" field.
- If this is a new SKU then fill in the required SKU field values
- "Name" is the item's name. The name should be specific enough to know what it is, but ideally not too long to fit properly on a label.
- "Quantity per Item" indicates how many and what units of measure each item will represent in Kn{owl}edge. For example if each item will represent a box of 25 paper towel rolls then you'd enter "25" and "rolls". If you're tracking equipment then you might choose to just enter "1" and "item".
- "SKU Price" indicates how much you charge for this item. If you do not see this field it might be disabled by your administrator.
- "Usage Type" indicates whether this item is available to be check out/rent. If you do not see this field then your account might not be configured to allow items to be checked out.
- "Category" indicates how you will group this item with other items in Kn{owl}edge. Grouping together similar items within a category structure allows for easy filtering later.
- Then populate any SKU level custom fields that you have on your account.
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Populate all required Item fields
- "Location" indicates where the new inventory items will be physically located. This value is used to easily find your inventory later.
- "Quantity Remaining" indicates how much of each inventory item you are adding. Generally this should be 100% when you're first adding new inventory into Kn{owl}edge.
- "Stock Adjustment" indicates why the items are being added. This value can be useful later for reporting purposes.
- "Purchase" indicates that these items are purchased.
- "Donation (in)" indicates that the items were donated.
- "Transfer (in)" indicates that the items moved from another part of your organization and is now tracked within your Kn{owl}edge account.
- Then populate any Item level custom fields that you have on your account.
- Enter how many of these inventory items you're adding into the "How Many?" field. For example, entering 5 into this field will create 5 identical inventory items, each with their own unique inventory item id and barcode label.
- Lastly click on the green "Save" button at the bottom. This will create the inventory items and their barcode labels.
See more Inventory Tutorials