Kn{owl}edge Inventory Stock Adjustment Documentation

Inventory Stock Adjustment are used to track how much and what type of stock changes occur with your inventory.

Table of Contents

Adjustment Types

The following are types of Inventory Stock Adjustments you can make within your inventory. These allow you to categorize stock changes and report on those types of changes.

Purchase

This type is the most common type used when adding Inventory Items to Kn{owl}edge. This type indicates that you've purhcased the inventory that you're adding into Kn{owl}edge.

Donation (in)

Similar to Purhcase, "Donation (in)" is used when you're adding an Inventory Items into Kn{owl}edge that was donated to your organization. Tracking donations different can help you with reporting and can impact future features that we'll add into Kn{owl}edge.

Transfer (in)

The third type used when adding Inventory Items to Kn{owl}edge is "Transfer (in)". You'd select this value if you were getting the inventory from another part of your organization that is not currently using Kn{owl}edge. This type is also used if you change the Inventory Place of an existing Inventory Item. The system will create an Inventory Stock Adjustment indicating that the item was transfered out of one Inventory Place and then tranfered into the new Inventory Place.

Sale

When you sell an Inventory Items, either outside of Kn{owl}edge or using a Sales Order, these stock adjustments are sales and thus get the Sale adjustment type. Having the Sale type instead of the Used type can help you report the change more accurately.

Used

The Used stock adjustment type indicates that your organization has used Inventory Items yourselves rather than selling or discarding it. Knowing if it was used or sold can enable better reporting.

Discard

If you get rid of an Inventory Items for any reason, whether that's because it has expired or if your organization just doesn't wait it anymore and can't donate it, you'd mark it as Discard when removing it from your inventory. Tracking this change as discard allows for better reporting and won't show up as a sale or as having been used.

Donation (out)

Similar to Discard, Donation (out) indicates that you've gotten rid of the Inventory Items, but you were able to donate it to someone else. This small distinction might be helpful to keep separate for reporting purposes.

Transfer (out)

If you are removing an Inventory Items to move it to another part of your organization that isn't tracked within Kn{owl}edge you'd mark it as "Transfer (out)". This type may also be used automatically (see "Transfer (in)").